Gym management software made effortless

Members, fees, attendance and WhatsApp reminders in one simple app.

14-day free trial. No credit card. Free for up to 50 members.

Start free trial See pricing

Everything your gym's front desk does, in one app

Run your members, your sales and your members' phones from one app.

Start free trial See all features

Gym software vs register or Excel sheet

Where a register or sheet starts to cost you time, and what GymFlow does about each job.

Read the full comparison

WhatsApp reminders that send automatically

Welcome, renewal, expiry, payment due and birthday messages go out automatically, with no per-message charge from GymFlow.

More on WhatsApp reminders

Simple pricing, free forever up to 50 members

No GST is added. The price you see is the price you pay. No per-member charges, no setup fee, and no modules to unlock later.

Gym management software FAQ

Straight answers about pricing, setup, WhatsApp reminders and your data.

Is there free gym management software?

Yes. GymFlow has a free forever plan for up to 50 members, with member management, fees and dues, attendance tracking and member import. A 14-day trial with every feature unlocked comes first, with no credit card required.

Is there a free trial?

Yes. GymFlow has a 14-day free trial with every feature unlocked and no credit card required. Import your members, send WhatsApp reminders, and run the trial before you decide.

How much does gym management software cost in India?

GymFlow costs ₹999 per month or ₹9,999 for a year (save 17%), with every feature, unlimited members, and unlimited WhatsApp messages. A free forever plan covers up to 50 members, and gyms on it can add WhatsApp reminders for ₹299 per month. No GST, no per-member charges, and no setup fee.

Are WhatsApp messages really unlimited?

Yes, on the GymFlow paid plans. Welcome messages, renewal reminders, and payment due alerts are all included, so there is no per-message charge. On the free plan, WhatsApp reminders are a ₹299 per month add-on.

How do I send gym membership expiry reminders on WhatsApp?

GymFlow sends them automatically on WhatsApp. The first expiry reminder goes out 18 days before the plan ends, then one every 3 days, up to 7 times, until you record the renewal. On the free plan this needs the ₹299 per month WhatsApp add-on.

Can I move my existing members from Excel?

Yes. Upload your CSV or Excel file and GymFlow matches your column headings to its own fields, then shows a preview so you can correct anything before saving. Nothing is written until you confirm.

Does GymFlow work with biometric fingerprint and face attendance devices?

Yes. GymFlow works with fingerprint and face attendance devices that have an ADMS or Cloud Server (push) setting. When a member punches on the device, GymFlow records the check-in automatically. Fingerprint and face data stay on the device and are never sent to GymFlow. Setup takes about 15 minutes.

Can I track gym attendance without a biometric device?

Yes. The GymFlow check-in kiosk is a web page on a phone, tablet or computer at your desk. Members type their member ID, and GymFlow records check-in and check-out times. No turnstile, scanner or fingerprint device is needed, and you can add one later.

Is GymFlow suitable for a small gym?

Yes. GymFlow is built for independent gyms in India, and the free plan covers up to 50 members. It is built for one gym, not a chain of branches. Start with the 14-day trial, with every feature unlocked.

Is my gym's data safe?

GymFlow keeps each gym's data separate, and you sign in with your own account. Data is encrypted in transit. You can export members, attendance and payments to Excel, and delete your gym's data from account settings.

How fast does support reply?

Every GymFlow paid plan includes direct founder support. Message us on WhatsApp or email support@thegymflow.in and we reply within 24 hours.

How do I reach support?

Over WhatsApp, phone, or email. You talk to the person who builds GymFlow rather than a ticket queue, and we reply within 24 hours. Support in English and Tamil.

Where can I check if GymFlow is working?

Our public status page at status.thegymflow.in shows whether GymFlow is running normally and lists any issues we are working on. If it shows all clear and something still looks wrong, message us on WhatsApp or email support@thegymflow.in.

Start your free trial today

Direct support from the person who builds GymFlow. We reply within 24 hours.

14-day free trial. No credit card. Cancel anytime.

Start free trial See pricing

Contact

Email support@thegymflow.in, phone and WhatsApp +91 93848 86895. No. 126, Anbu Nagar, Achariyapuram, Villianur, Puducherry 605110, India. Support in English and Tamil.

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Gym management software made effortless

Members, fees, attendance and WhatsApp reminders in one simple app.

Start free trialSee pricing

14-day free trialNo credit cardFree for up to 50 members

The GymFlow owner console: active, expiring and expired members, today's collection and total dues, with a sidebar for members, payments, dues, attendance, inventory and programs.

See GymFlow in one minute

How gyms are run today, then the GymFlow owner console and the member app.

Everything your gym's front desk does, in one app

Run your members, your sales and your members' phones from one app.

The GymFlow members page: total, active, expired and overdue counts, search, filters and a list of members with plan, expiry date and status.

Members

Member management

Know who is in, who owes and who is about to expire.

  • MembersEvery member shows as Active, Expiring or Expired.
  • AttendanceMembers check in at a desk kiosk with their member ID, or on a fingerprint or face device.
  • Fees and duesRecord cash, UPI or card; part payments stay as a due.
How member management works

One GymFlow inventory product, a whey protein, with its variants, price and stock, and its units sold and revenue.

Sales

Sales and operations

Sell products and run workouts from the app that runs your memberships.

  • InventoryProducts with variants, each with its own SKU, price and stock.
  • SalesRecord how each sale was paid; see units sold and revenue.
  • Workout programsSet weeks, days, exercises, sets and reps, then assign them to members.
How workout programs work

The GymFlow member app home screen on a phone: a greeting, the active membership with days left, an attendance streak, a weekly goal and quick actions.

Member app

Member app

Give every member their own app on their phone, with no app store download.

  • No app storeOpens from a WhatsApp link and installs to the home screen.
  • Membership cardA digital card with the plan and expiry date.
  • WorkoutsAssigned workouts show each set, with a rest timer.
  • Streaks and rewardsBuilt from real attendance.
How the member app works

Both paid plans include everything on this page. See pricing

Gym software vs register or Excel sheet

Where a register or sheet starts to cost you time, and what GymFlow does about each job.

Six gym management tasks, done with a register or Excel sheet and done with GymFlow
Gym management taskRegister or ExcelGymFlow Gym Management Software
Gym membership managementManually track joining dates, membership plans and expiry dates.Manage all gym members and track Active, Expiring and Expired memberships automatically.
Gym fee and payment trackingMaintain payment records and calculate pending fees manually.Track gym fees, partial payments, outstanding dues and member payment history.
WhatsApp reminders for gym membersManually send membership renewal and payment reminders.Automate WhatsApp welcome messages, renewal reminders, expiry alerts, payment reminders and birthday wishes.
Gym attendance trackingSearch through attendance registers to identify members who stopped visiting.Track daily attendance and identify inactive members who haven't visited for 7 or more days.
Gym member data managementManually maintain member records and clean spreadsheet data.Import existing member records using Excel or CSV with data preview and automatic phone number formatting.
Gym reports and analyticsCalculate monthly revenue, membership and attendance totals manually.Generate reports for members, revenue, pending dues, membership expiry and attendance, with PDF downloads.

Read the full comparison

Simple pricing, free forever up to 50 members

Free forever

Everything you need to get started

₹0/ forever

Start free
  • Up to 50 members
  • Member management
  • Fees and dues
  • Attendance tracking
  • Import members from Excel or CSV

GymFlow Pro

Best for the whole gym, billed monthly

₹999/ month

Start free trial
  • Everything in Free and:
  • Unlimited members
  • Member app and workouts
  • Reports and analytics
  • WhatsApp reminders

No GST is added. The price you see is the price you pay. On the free plan, WhatsApp reminders are ₹299 a month.

Gym management software FAQ

Straight answers about pricing, setup, WhatsApp reminders and your data.

Start free trialContact support

  • Yes. GymFlow has a free forever plan for up to 50 members, with member management, fees and dues, attendance tracking and member import. A 14-day trial with every feature unlocked comes first, with no credit card required.

  • Yes. GymFlow has a 14-day free trial with every feature unlocked and no credit card required. Import your members, send WhatsApp reminders, and run the trial before you decide.

  • GymFlow costs ₹999 per month or ₹9,999 for a year (save 17%), with every feature, unlimited members, and unlimited WhatsApp messages. A free forever plan covers up to 50 members, and gyms on it can add WhatsApp reminders for ₹299 per month. No GST, no per-member charges, and no setup fee.

  • Yes, on the GymFlow paid plans. Welcome messages, renewal reminders, and payment due alerts are all included, so there is no per-message charge. On the free plan, WhatsApp reminders are a ₹299 per month add-on.

  • GymFlow sends them automatically on WhatsApp. The first expiry reminder goes out 18 days before the plan ends, then one every 3 days, up to 7 times, until you record the renewal. On the free plan this needs the ₹299 per month WhatsApp add-on.

  • Yes. Upload your CSV or Excel file and GymFlow matches your column headings to its own fields, then shows a preview so you can correct anything before saving. Nothing is written until you confirm.

  • Yes. GymFlow works with fingerprint and face attendance devices that have an ADMS or Cloud Server (push) setting. When a member punches on the device, GymFlow records the check-in automatically. Fingerprint and face data stay on the device and are never sent to GymFlow. Setup takes about 15 minutes.

  • Yes. The GymFlow check-in kiosk is a web page on a phone, tablet or computer at your desk. Members type their member ID, and GymFlow records check-in and check-out times. No turnstile, scanner or fingerprint device is needed, and you can add one later.

  • Yes. GymFlow is built for independent gyms in India, and the free plan covers up to 50 members. It is built for one gym, not a chain of branches. Start with the 14-day trial, with every feature unlocked.

  • GymFlow keeps each gym's data separate, and you sign in with your own account. Data is encrypted in transit. You can export members, attendance and payments to Excel, and delete your gym's data from account settings.

  • Every GymFlow paid plan includes direct founder support. Message us on WhatsApp or email support@thegymflow.in and we reply within 24 hours.

  • Over WhatsApp, phone, or email. You talk to the person who builds GymFlow rather than a ticket queue, and we reply within 24 hours. Support in English and Tamil.

  • Our public status page at status.thegymflow.in shows whether GymFlow is running normally and lists any issues we are working on. If it shows all clear and something still looks wrong, message us on WhatsApp or email support@thegymflow.in.

Start your free trial today

Direct support from the person who builds GymFlow. We reply within 24 hours.

Start free trialSee pricing
  • 14-day free trial
  • No credit card
  • Cancel anytime